Appendix I: Procedures for Reserving Seminar Rooms & AV Equipment

Reserving seminar/meeting rooms and AV equipment in the Psychology Building is now handled online, using the software program phpScheduleIt. In order to use this program you must be a registered client. Directions for registering and using the program are listed below:

First-time users:

1. Go to the Department web page: http://psych.wisc.edu
2. Click on “Resources” in the upper right corner
3. Go to “Reservations“
4. Click on “Login to Create or Edit a Reservation“
5. Create an account using the “Click here to register” link
6. Fill in the appropriate blanks
7. DO NOT change the Time zone
8. Click the “Register” button

Registered users:

1. Follow steps 1-4 as above, and sign in using your email address and password
2. You will be taken to the main schedule page, where you can view room and equipment availability.
3. In the “Quick Links” tab, click the “Bookings” link.
4. You will now see a grid of all seminar rooms scheduled for the current week.
   1. Note: you will not be able to reserve rooms until you are registered and the program administrator has approved your access to room reservations. (see instructions above)
5. You can scroll through the calendar months at the top of the screen to find the date(s) you wish to reserve your room for, or if you are looking to reserve a room for the current week, find the date, room and time slot you need.
6. Once you find the time slot you want, double-click the time slot you want your reservation to begin.
   1. You will be taken to a box to fill in details about your reservation. The reservation End time will default for 1/4 hour, but you can change this by clicking on the arrow in the “End” box and select the ending time.
   2. For repeating reservations, go to the upper right corner, click on Repeat every (Day, week, month)
   3. Then click on “Choose Date” for the date that you want the reservation to end (scroll through the calendar months).
7. Important: In the “Summary” section, enter the purpose for your room reservation and any other details that may be relevant to your room request.
8. Click “Save“ to submit your reservation.

Please note that occasionally, there may be unexpected conflicts. When this happens, you will be contacted to reschedule your room reservation.