Completing Section 1 of I-9: Employee

cassiepoehnelt

HireRight I-9 Processes

Completing Section 1 of I-9: Employee

Form I-9 FAQ For Employees

What is Form I-9?

According to the United States Citizenship and Immigration Services (USCIS), Form I-9 is used for Employment Eligibility Verification prior to beginning work in the United States.

Learn more about Form I-9 here: I-9, Employment Eligibility Verification

Why do I need to fill out Form I-9?

According to USCIS, all employers must comply with US immigration laws which require they:

Verify the identity and employment authorization of each person they hire;
Complete and retain a Form I-9, Employment Eligibility Verification, for each employee.

Learn more about why Form I-9 exists here: Why Employers Must Verify Employment Authorization and Identity of New Employees

Who must fill out Form I-9?

According to USCIS, a new Form I-9 must be completed each time an employee is hired to perform “labor or services in the United States in return for wages or other remuneration”.

Learn more about who must fill out Form I-9 here: Who Must Complete Form I-9

I completed a Form I-9 when I started employment with UW-Madison, but I left my position. I have returned to UW-Madison, what do I need to do with the Form I-9 now that I returned to UW-Madison?

According to USCIS, when an employee is rehired after a break in service within three years from the date their previous I-9 was completed, a Supplement B rehire can be performed instead of creating a new Form I-9. Employees must provide a document to verify their identity, and in some cases, up-to-date work authorization as well.

Learn more about Supplement B Rehires/Reverifications here: Reverifying or Updating Employment Authorization for Rehired Employees

What are acceptable documents for Section 2 of Form I-9?

For a full list of acceptable documents, see the USCIS website “Acceptable Documents for Verifying Employment Authorization and Identity”, or review the List of Acceptable Documents referenced below.

Is the Form I-9 and instructions provided in languages other than English?

Please refer to Employment Eligibility Verification | USCIS for the Form I-9 and instructions in Spanish.